By January 23, I will have assigned papers to each of you.

By January 30, please assign papers to reviewers. Each paper will be assigned to 2 ACs. You can see all the reviewers. Each of you should assign 2 reviewers to each paper.

One key issue: you are asking Area Chairs to assign papers to the reviewers that they themselves recruited. If you feel that you have a paper that really should be assigned to a reviewer that you did not recruit, please send me email first, and I will let the recruiting area chair know. Since everyone did a great job of recruiting reviewers, this should not be a problem. Also, if you want to recruit additional reviewers once you see the papers, this should be no problem. The list of who recruited whom is here.

A second key issue: remember not to give review assignments to other Area Chairs. This will not work out well for you.

I recommend you download your papers first. It may be easiest to work through the papers offline, assigning reviewers to papers, and then entering the information into CMT afterwards.

The easiest way to assign reviewers seems to be as a two-step process. First, give yourself some suggested reviewers using the “Manage Reviewer Candidate Suggestions” link. The reason for this is that you get to see the reviewer keywords easily. Note that if the other AC on this paper has already set up suggested reviewers, the list of suggested reviewers will already be populated with his or her reviewers. You need to add your own.

Once you've given yourself a set of candidate reviewers for each paper, go back to the main screen (probably easiest to click on “Select your role: Meta-Reviewer” and click “Manage Assignments, Bids and Conflicts”.

Alongside each paper it will say on the far right, “Edit Bids / Edit Conflicts / Edit Assignments”.

Clicking on “Edit Assignments” will bring up a list of your suggested reviewers. You finish the assignment by clicking the box along the right-hand side and then clicking “Save”. REMEMBER TO CLICK SAVE otherwise you will lose your assignments.

The reviewers will need to be notified that they have received their assignments and need to be let loose. CMT does not do this automatically. The best way is to mail them directly. (CMT provides a way for you to email your reviewers and fill in their papers, etc. But honestly, here be dragons.)

Author names: remember that as area chairs, you can see the author names but the reviewers can't. The reviewers may speculate to authorship – we should try and discourage this.

Reviewer names: as area chairs, you can see reviewer names, but the reviewers can't see each others names. And, reviewers can't easily see their own ID number. While it's better not to refer to reviewers, it may be the only way to identify a specific reviewer. One reviewer's comments may carry significant weight with another (e.g., “Reviewer A is so famous, she must be right.”, or “I have so little respect for reviewer B, I just want to contradict him”), thus influencing the discussion.