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acinfo [2010/10/27 01:06] – nickroyacinfo [2011/04/02 14:38] (current) – nickroy
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 ===== Key Info for Area Chairs ===== ===== Key Info for Area Chairs =====
  
-** Next task: recruit reviewers, due 11/15/2010. ** \\ 
 CMT homepage: https://cmt.research.microsoft.com/RSS2011/ CMT homepage: https://cmt.research.microsoft.com/RSS2011/
  
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 Please check this schedule frequently, as the dates will change. Please check this schedule frequently, as the dates will change.
  
-  * **October 18: Area chairs start to recruit PC members (Instructions)**+  * Done: <del>**October 18: Area chairs start to recruit PC members (Instructions)**</del>
  
-Every area chair recruits eight or more highly qualified PC members (called reviewers by CMYT, so we'll stick with that term; in your emails to people, however, you should invite them to be PC members). Please select people you trust will do a good job and will submit reviews on time. Given the reviewer discussion period and the author rebuttal process of RSS (see below), it is very important that all reviews are submitted on time by February 21.+Every area chair recruits eight or more highly qualified PC members (called reviewers by CMT, so we'll stick with that term; in your emails to people, however, you should invite them to be PC members). Please select people you trust will do a good job and will submit reviews on time. Given the reviewer discussion period and the author rebuttal process of RSS (see below), it is very important that all reviews are submitted on time by February 21.
 Please explain to reviewers what is expected of them and how important high-quality reviews are. You can point them to [[reviewer_instructions|http://rss-board.org/doku.php?id=reviewer_instructions]] for a detailed schedule.  Please explain to reviewers what is expected of them and how important high-quality reviews are. You can point them to [[reviewer_instructions|http://rss-board.org/doku.php?id=reviewer_instructions]] for a detailed schedule. 
-  * **Nov 15: Reviewer recruiting completed**+  * Done: <del>**Nov 15: Reviewer recruiting completed**</del>
 After recruiting the reviewers, area chairs can focus on finishing your own RSS submissions. After recruiting the reviewers, area chairs can focus on finishing your own RSS submissions.
-  * **Nov 15: Submission opens** +  * Done: <del>**Nov 15: Submission opens**</del> 
-  * **Jan 10: Abstracts due** +  * Done: <del>**Jan 10: Abstracts due**</del> 
-  * **Jan 17: Paper deadline** +  * Done: <del>**Jan 17: Paper deadline**</del> 
-  * **Jan 23: Papers assigned to area chairs** +  * Done: <del>**Jan 23: Papers assigned to area chairs**</del> 
-  * **Jan 30: Papers assigned to reviewers by area chairs**+  * Done: <del>**Jan 30: Papers assigned to reviewers by area chairs**</del>
 Area chairs find four (4) qualified reviewers from the entire pool of reviewers for each of the papers assigned to them. Please ensure that the load is balanced equally across reviewers. The expected review load for a reviewer is about five papers. Area chairs find four (4) qualified reviewers from the entire pool of reviewers for each of the papers assigned to them. Please ensure that the load is balanced equally across reviewers. The expected review load for a reviewer is about five papers.
-  * **Feb 1: Area chairs initiate the review process**+  * Done: <del>**Feb 1: Area chairs initiate the review process**</del>
 During the next three weeks, the area chairs check periodically on the status of their papers and, if necessary, send reminders to reviewers. They also ensure that the quality of the reviews is adequate, in particular for poor papers. Area chairs may refer reviewers to the review guidelines, if necessary. During the next three weeks, the area chairs check periodically on the status of their papers and, if necessary, send reminders to reviewers. They also ensure that the quality of the reviews is adequate, in particular for poor papers. Area chairs may refer reviewers to the review guidelines, if necessary.
-  * **Feb 28: Reviews due, discussion begins** +  * Done: <del>**Feb 28: Reviews due**</del> 
-Due to the discussion period and the rebuttal process, it is very important that all reviews are submitted on time. The area chairs ensure that all reviews are submitted by this deadline and, if necessary, find replacements for reviewers. +Due to the response process, it is very important that all reviews are submitted on time. The area chairs ensure that all reviews are submitted by this deadline and, if necessary, find replacements for reviewers. 
-Many times reviewers will have divergent opinions about a paper. In that case, the area chair initiates an online discussion with the reviewers through the confmaster system. It is not necssary to reach consensus, but an animated discussion generally improves the quality of the reviews. The area chair montiors the discussion and ensures that reviews are updated in accordance with the outcome. +Many times reviewers will have divergent opinions about a paper. In that case, the area chair attempts to resolve some of the divergence, but the primary discussion period is after the responses. 
-  * **Mar 7: Discussion ends, reviews released to authors** +  * <del>**Mar 7: Reviews released to authors**</del> 
-The area chairs ensure that reviews are updated in accordance with the outcome of the discussion. +The area chairs ensure that reviews are appropriate and reasonable. 
-  * **Mar 7: Author rebuttal begins** +  * <del>**Mar 7: Author response begins**</del> 
-The authors have one week to respond to the reviews by pointing out oversights, inaccuracies, or misunderstandings. The authors will be informed of this opportunity by email. Area chairs don't have to do anything. This process starts one week after making the reviews available to authors to ensure that rebuttals are not too emotional. +The authors have one week to respond to the reviews by pointing out oversights, inaccuracies, or misunderstandings. The authors will be informed of this opportunity by email. Area chairs don't have to do anything. This process starts one week after making the reviews available to authors to ensure that responses are not too emotional. 
-  * **Mar 14: Author rebuttal ends, reviewers answer to rebuttals** +  * <del>**Mar 14: Author response ends, reviewers answer to rebuttals**</del> 
-At this point, the authors have submitted their rebuttals. The reviewers update their reviews to reflect the comments made by the authors. As a result, another round of discussions might be necessary to determine if the rating of the paper should be changed. The area chairs ensures that reviewers respond to the rebuttals after sufficient discussion and that the scores and reviews get updated accordingly. +At this point, the authors have submitted their responses. The reviewers update their reviews to reflect the comments made by the authors, and begin a discussion towards making a recommendation. It is not necessary to reach consensus, but an animated discussion generally improves the quality of the reviews. The area chair monitrs the discussion and ensures that reviews are updated in accordance with the outcome. The area chairs ensures that reviewers respond to the author responses after sufficient discussion and that the scores and reviews get updated accordingly. 
-  * **Mar 21: Responses from reviewers due** +  * <del>**Mar 28: Responses from reviewers due**</del> 
-Area chairs ensure that all reviews have been updated in response to the rebuttals provided by the authors and the discussion among the reviewers that followed.+Area chairs ensure that all reviews have been updated in response to the comments provided by the authors and the discussion among the reviewers that followed.
   * **Apr 7/8: Area chair meeting at UC Berkeley**   * **Apr 7/8: Area chair meeting at UC Berkeley**
 This is probably the most important part of the review process. The area chair meeting is a very intense and fun meeting in which the final acceptance decisions will be made. We will have to discuss a lot of papers, so please come prepared. For every paper you will be asked to give a 30 second summary. If a paper is a borderline paper, you should prepare a more extensive summary, including quotes from the reviews. A good familiarity with the papers themselves, the reviews, the rebuttals, and the responses to the rebuttals is essential for this process to work. This is probably the most important part of the review process. The area chair meeting is a very intense and fun meeting in which the final acceptance decisions will be made. We will have to discuss a lot of papers, so please come prepared. For every paper you will be asked to give a 30 second summary. If a paper is a borderline paper, you should prepare a more extensive summary, including quotes from the reviews. A good familiarity with the papers themselves, the reviews, the rebuttals, and the responses to the rebuttals is essential for this process to work.
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   * The meeting will take place on Thursday, April 7 at UC Berkeley. We will start at 9am and will go probably until the early evening. Lunch will be provided.   * The meeting will take place on Thursday, April 7 at UC Berkeley. We will start at 9am and will go probably until the early evening. Lunch will be provided.
   * On Friday, April 8, we will have an AC workshop also at Berkeley. It is by no means required to give a talk at the workshop, but I've always enjoyed it.    * On Friday, April 8, we will have an AC workshop also at Berkeley. It is by no means required to give a talk at the workshop, but I've always enjoyed it. 
-  * Stay tuned for travel tips. Please mark your calendars!+  * How to make hotel reservations:  
 +    * The hotel is [[http://www.hotelshattuckplaza.com/ | Hotel Shattuck Plaza]] and Pieter has arranged an RSS rate.  
 +    * Call: (510) 845-7300 or (866) 466-9199 and ask for the "RSS Conference" rate or 
 +    * Book Online: Go to www.hotelshattuckplaza.com, enter the dates, click "Book Now", click on "Corporate Rates" and enter the code: rss11. 
 +    * Cancellation  Policy: 24 hours prior to arrival" 
 +    * They were not willing to block out rooms and it is probable they will fill up closer to the date, but given the 24hr cancellation policy, that should not be an issue. We suggest that you book now -- there are still plenty of rooms at this point. 
 + 
 +  * Please mark your calendars!
  
 ===== Area Chairs ===== ===== Area Chairs =====
acinfo.1288155999.txt.gz · Last modified: 2011/02/26 14:54 (external edit)