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| ac_instructions [2011/02/28 23:12] – nickroy | ac_instructions [2011/04/19 00:19] (current) – nickroy | ||
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| * By January 23, I will have assigned papers to each of you. | * By January 23, I will have assigned papers to each of you. | ||
| * By January 30, please assign papers to reviewers. Each paper will be assigned to 2 ACs. You can see all the reviewers. Each of you should assign 2 reviewers to each paper. | * By January 30, please assign papers to reviewers. Each paper will be assigned to 2 ACs. You can see all the reviewers. Each of you should assign 2 reviewers to each paper. | ||
| - | * If you have reviewers who have not downloaded their papers, please contact them ASAP. The list of delinquents is here: https:// | + | * If you have reviewers who have not downloaded their papers, please contact them ASAP. The list of delinquents is here: |
| * Reviews due February 28th. | * Reviews due February 28th. | ||
| * Verify reviews are complete, and moderately consistent between March 1 and March 7. | * Verify reviews are complete, and moderately consistent between March 1 and March 7. | ||
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| === Assigning papers to reviewers === | === Assigning papers to reviewers === | ||
| - | * One key issue: I am asking you to assign papers to the reviewers that you yourselves recruited. If you feel that you have a paper that really should be assigned to a reviewer that you did not recruit, **please send me email first**, and I will let the recruiting area chair know. Since everyone did a great job of recruiting reviewers, this should not be a problem. Also, if you want to recruit additional reviewers once you see the papers, this should be no problem. The list of who recruited whom is [[https:// | + | * One key issue: I am asking you to assign papers to the reviewers that you yourselves recruited. If you feel that you have a paper that really should be assigned to a reviewer that you did not recruit, **please send me email first**, and I will let the recruiting area chair know. Since everyone did a great job of recruiting reviewers, this should not be a problem. Also, if you want to recruit additional reviewers once you see the papers, this should be no problem. The list of who recruited whom is. |
| * A second key issue: remember not to give review assignments to other Area Chairs. This will not work out well for you. | * A second key issue: remember not to give review assignments to other Area Chairs. This will not work out well for you. | ||
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| * The reviewers will need to be notified that they have received their assignments and need to be let loose. CMT does not do this automatically. The best way is to mail them directly. (CMT provides a way for you to email your reviewers and fill in their papers, etc. But honestly, here be dragons.) | * The reviewers will need to be notified that they have received their assignments and need to be let loose. CMT does not do this automatically. The best way is to mail them directly. (CMT provides a way for you to email your reviewers and fill in their papers, etc. But honestly, here be dragons.) | ||
| + | === Shepherding Conditional Accepts === | ||
| + | * Please go ahead and contact your authors. | ||
| + | * The final call on the paper will primarily be yours, so be sure you know what you want. Be explicit with the authors as to what needs to happen. If you aren't sure yet, please take a few minutes to figure it out. I think everyone is clear, but if the details have become fuzzy in your mind since the AC meeting, give me a call and we can sort it out. | ||
| + | * Please set a timetable with your authors. It would be a mistake to get the next revision of the paper on May 25th. You probably will need to negotiate the exact timetable with your authors, but I would recommend getting a new version of the paper in early- to mid-May at the latest. | ||
| + | * Expect to iterate. | ||
| + | * If you think you need to, please feel free to get on the phone with the authors and talk them through the proposed changes. | ||
| + | * Make sure the authors know to include a summary of the changes at the front of their final revision. If you aren't happy with these changes, you should let me know. | ||